The Board of the Association of Mortgage Intermediaries (“AMI”) may from time to time make such rules as they may deem necessary or expedient for the proper conduct and management of AMI and for the purposes of prescribing conditions of membership and associateship (“Membership Rules”).
These are the Membership Rules adopted by the Board of AMI on 18 October 2018 as amended from the rules approved by the Board on 16 November 2017.
1. Membership shall be open to all mortgage intermediaries who are not employed by a mortgage lender to advise exclusively on the products of that lender and to all mortgage advisory firms of whatever status. All applications for membership of AMI shall be made in writing in such form as the Board shall from time to time prescribe and shall be accompanied by such application fee as may be required by the Board from time to time. Applicants shall provide the Board with such information as they shall require in order to consider the application.
2. Persons admitted to membership of AMI shall be divided into the following categories:-
2.1 individual firms and firms with fewer than 5 advisers (local firms); or
2.2 firms with between 6 and 99 advisers (regional firms); or
2.3 firms with more than 100 advisers (national firms); or
2.4 network adviser firms
2.5 mortgage club firms
3. In addition AMI has a trading brand The Association of Finance Brokers. This is a separate brand with its own membership, fee tariff and membership rules.
4. Each member shall pay by way of entrance fee and annual subscription, such amounts (if any) as may be determined from time to time by the Board in respect of each member and the Board shall be entitled in its absolute discretion to charge different amounts by way of entrance fees or subscriptions to different members. A member is not under any financial liability except for payment of the entrance fee and annual subscription.
5. The Board shall from time to time determine the times and manner for payment of subscriptions.
6. Unless otherwise determined by the Board applicants for membership shall pay their entrance fee and first subscription (if any) on election and they shall not become members until such entrance fee and first subscription (if any) have been paid.
7. If any member shall fail to pay any subscription within 21 days after being finally requested to do so, such person shall pending payment stand suspended from all rights and privileges of membership.
8. Fellow membership is awarded at the discretion of AMI for long and outstanding service to the intermediary cause, particularly through engagement with AMI, or to those who have made a significant contribution to the shape, future or reputation of the industry (e.g. in their work with politicians, regulators, the press or lenders). Fellows are listed on the AMI website and are entitled to receive all communications as full members, as well as an invitation as a guest to the Annual Dinner. Fellows are not subject to rules 4 to 7 but 9 to 14 shall apply.
9. AMI shall be entitled to prevent the use of the name of AMI by any member or impose conditions or regulations on the use of the name of AMI on any member at any time.
10. It shall be the duty of every member on request to give such relevant information as the Board may from time to time require in connection with that member’s business.
11. Members of AMI are entitled to use the AMI logo save that AMI shall be entitled to prevent the use of the name or logo of AMI by any member or impose conditions or regulations on the use of the name or logo of AMI on any member at any time and this power may be exercised by the Board.
12. Members of AMI may download information from the AMI website for their own firm use only. Except as otherwise expressly permitted under copyright law, no copying, redistribution, retransmission, publication or commercial exploitation of downloaded material will be permitted without AMI’s express permission or that of the copyright owner. In the event of any permitted copying, redistribution or publication of copyright material, no changes in or deletion of author attribution, trademark legend or copyright notice shall be made. Members acknowledge that they do not acquire any ownership rights by downloading copyright material.
13. Communications from AMI may also contain copyright material, trade names and marks and other proprietary information. The same restrictions on distribution without AMI’s express consent under 11 apply.
14. Membership of AMI shall not be transferable and shall cease:-
14.1 at the expiration of not less than 3 months’ notice in writing of resignation from membership given by a member to AMI. Any such notice once given may not
be withdrawn without consent of the Chief Executive of AMI or the Chairman for the time being; or
14.2 where a Member’s subscription shall not have been paid within 3 months of the renewal date for which the subscription is due and the Board does not
otherwise decide before the expiration of such period;
14.3 on the death of a member or upon a member being wound up or dissolved; or
14.4 where the Board resolves to terminate a person’s membership as it considers that the member has breached these Membership Rules or that the actual, anticipated, or proposed conduct of the member has, or could, bring the name of AMI into disrepute or otherwise damage its interests, or that the member concerned ceases to be qualified to hold such membership provided that the member or associate concerned has been given an opportunity to speak on their own behalf to the Board; or
14.5 on AMI being wound up or dissolved.
15. The Board may admit persons interested in the provision of mortgage lending, advice, broking or intermediation but not qualified to be members to be associates of AMI provided that such persons shall not by virtue of being associates be members of AMI and that their rights (if any) shall not include a right to vote in elections.
16. The Board may admit persons interested in the provision of services to the mortgage intermediation community provided that such persons shall not by virtue of being associates be members of AMI and that their rights (if any) shall not include a right to vote in elections.
17. The members of the Board shall be as follows:-
17.1 3 (three) persons representing Mortgage Practitioners shall be elected by the members of the Board from within AMI’s membership. A Practitioner is an individual adviser who is a paid up member or works for a paid up member, who spends a minimum of 70% of their working week advising consumers on mortgages and related needs. Firms will be asked to nominate advisers and the Board will elect the 3 practitioners they consider will provide the most appropriate guidance and support to the Board;
17.2 2 (two) persons representing regional firms shall be elected by a ballot of regional adviser members;
17.3 2 (two) persons representing national firms shall be elected by a ballot of national adviser members;
17.4 4 (four) persons representing networks shall be elected by a ballot of network members;
17.5 1 (one) person representing mortgage clubs shall be elected by a ballot of club members
17.6 1 (one) person representing the AFB shall be elected by a ballot of the AFB members;
17.7 up to four co-opted persons to serve at the discretion of the AMI board
17.8 the Chief Executive of AMI
18. No person who is not a member of AMI and does not hold office or employment in a member shall in any circumstances be eligible to hold office as a member of the Board save as a co-opted member.
19. Any member elected by a ballot of AMI Members to the Board shall accept that they become a Director of the Association of Mortgage Intermediaries Limited.
20. The Board may from time to time and at any time appoint any person as a member of the Board to fill a casual vacancy. Any person so appointed (other than co-opted members) shall retain their office only until the next election to the Board, but they shall then be eligible for re-election and such period of office shall not count for the purposes of any maximum period for which office may be held.
21. The Board shall adhere to their Duties and Responsibilities as set out in the AMI document.
22. Board members are expected to attend meetings as required, which are confidential. If a Board member is unable to attend a meeting there can be no substitute. The office of a member of the Board will be reviewed in the event they do not attend three consecutive meetings, or more than a third of the previous year’s meetings have not been attended.
23. The Board shall elect one of its members to hold office as Chairman for the two years following. No person may hold the office of Chairman for more than four consecutive years without Board approval. If the Chairman resigns or ceases to be a member of the Board, the Board shall have power to elect a replacement to serve for the remainder of the term, which period of office shall not count for the purposes of the maximum period for which that office may be held.
24. The office of a member of the Board shall be vacated:-
24.1 if they become bankrupt or makes any arrangement or composition with their creditors generally; or
24.2 if they are, or may be, suffering from mental disorder and either –
24.2.1 they are admitted to hospital in pursuance of an application for admission for treatment under the Mental Health Act 1983 or, in Scotland, an application for admission under the Mental Health (Scotland) Act 1984; or
24.2.2 an order is made by a court having jurisdiction (whether in the United Kingdom or elsewhere) in matters concerning mental disorder for their detention or for the appointment of a receiver, curator bonis or other person to exercise powers with respect to their property or affairs; or
24.3 if, being a member, they cease to be a member of AMI; or
24.4 if they cease to hold office or be employed in the corporation, firm or organisation of which they were an office holder or employee at the time of their appointment; or
24.5 if they resign their office by notice in writing to AMI.
ELECTION OF THE BOARD
25. Elections of members of the Board shall be held annually. One third, or the number closest to one third, of the members of the Board for the time being (other than co-opted members and the Chief Executive) shall retire at each election of members of the Board, and the members of the Board to retire in every year shall be those who have been longest in office since their last election but as between persons who became members of the Board on the same day those to retire shall (unless they otherwise agree among themselves) be determined by lot. A retiring member of the Board shall be eligible for re-election.
26. In elections to the Board members shall have one vote for each of their registered individuals or approved persons as notified to AMI for the purposes of the calculation of that member’s membership subscription last paid prior to the closing date for nominations for the elections.
27. AMI shall not less than one month before the election of members of the Board issue (in writing or by e-mail or by publication of a notice in trade publication or otherwise as the Board may decide) a notice of the vacancies in the Board seeking nominations for election. If there are not vacancies representing all categories of members AMI may publicise the notice of the vacancies only to those categories of members entitled to vote in the elections. The notification of the vacancies may, if the Board so decides, be accompanied by nomination papers in a form approved by the Board. Members shall be given not less than 3 weeks to return nominations.
28. Nominees must be members of AMI in good standing and in the membership category that the appointment to the Board is to represent. Nominations must be supported by not less than 1 member of AMI in good standing from the relevant category.
29. The postal ballots for the election of members of Board shall be conducted in such manner as the Board may from time to time direct and until the Board shall otherwise direct:-
29.1 ballot papers shall be circulated to all members entitled to vote at least 14 days before the date when all ballot papers must be duly completed and returned to AMI;
29.2 the ballot papers shall be counted and tabulated by the auditors or any other returning officer appointed by the Board;
29.3 the result of the ballot shall be announced on such date and in such manner as the Board shall decide and elected members shall take office at the time of such announcement or such other time as the Board may decide; and
29.4 in the event of 2 or more nominated candidates receiving the same number of votes, the Chairman of the Board shall have a casting vote to determine which of such candidates shall be elected.
30. Members of the Board are not permitted to appoint alternate members of Board.
31. The Board shall elect at least 5 individuals from its membership to form an Executive Committee to act together with the Chief Executive. This Committee has delegated powers from the Board to operate with the elected Chair to ensure the operational effectiveness of the Association.
32. The Committee will take responsibility for and provide supervision and oversight on the Association’s finances, property needs, staff and employment matters and related administrative items including membership and the Annual Dinner.
33. Any reference in the Membership Rules to a statutory or regulatory provision shall include any subordinate legislation or provision from time to time made under that provision and shall be construed as a reference to that provision as from time to time modified or re-enacted.
34. Words importing the singular number only shall include the plural number and vice versa. Words importing the masculine gender only shall include the feminine gender. Words importing persons shall include firms and corporations.
35. In the event of any dispute or disagreement as to the interpretation of these Membership Rules or as to any question or right arising from or related to them the decision of the Board shall be final and binding upon all persons.